Event Approval Form for Student Organizations

This form is required for all events.
Please note that the approval and room booking process may take up to 48-hours.

Organization Name *


Type of Event

CONFERENCE/SYMPOSIUM (start 6 months prior)FUNDRAISING (BAKE SALES)FUNDRAISING (NON-BAKE SALES: Auctions, Luau, etc.) (start 6 months prior)GENERAL MEETINGMOVIE SCREENING (*Please note that written permission is required from the licensing agent unless the film is in the public domain.)NETWORKING/MIXER (*Please note that a certificate of insurance is required if this event is on campus and you are serving alcohol.)PHILANTHROPY (COMMUNITY SERVICES)PHILANTHROPY (DONATION BINS)SPEAKER(S)/PANEL DISCUSSIONSTABLING (EVENT INFO/SIGN UPS/TICKET SALES)OTHER


Full Name of Event (acronyms are not permitted)

Proposed Date of Event

Proposed Time of Event (start & end)

Preferred Room

Street Address (if Off-Campus)


Click here to read the Room Booking Policy

I have read and understand the Room Booking Policy


Detailed description of the event, including its business purpose

Anticipated Attendance

Event Budget

Contact Person Name

Contact Person Email*

Contact Person Position