Event Approval Form for Student Organizations

This form is required for all events.
Please note that the approval and room booking process may take up to 48-hours.

    Organization Name *


    Type of Event

    CONFERENCE/SYMPOSIUM (start 6 months prior)FUNDRAISING (BAKE SALES)FUNDRAISING (NON-BAKE SALES: Auctions, Luau, etc.) (start 6 months prior)GENERAL MEETINGMOVIE SCREENING (*Please note that written permission is required from the licensing agent unless the film is in the public domain.)NETWORKING/MIXER (*Please note that a certificate of insurance is required if this event is on campus and you are serving alcohol.)PHILANTHROPY (COMMUNITY SERVICES)PHILANTHROPY (DONATION BINS)SPEAKER(S)/PANEL DISCUSSIONSTABLING (EVENT INFO/SIGN UPS/TICKET SALES)OTHER


    Full Name of Event (acronyms are not permitted)

    Proposed Date of Event

    Proposed Time of Event (start & end)

    Preferred Room

    Street Address (if Off-Campus)


    Click here to read the Room Booking Policy

    I have read and understand the Room Booking Policy


    Detailed description of the event, including its business purpose

    Anticipated Attendance

    Event Budget

    Contact Person Name

    Contact Person Email*

    Contact Person Position

    Zoom Pro Meeting ID Needed?

    Will the Event be Recorded?